News and Events Details

News and Events

Entity Registration Guidance for System for Award Management (SAM)

The System for Award Management (SAM.gov), operated by the General Services Administration, is working to improve their entity validation process. As part of this, SAM.gov has consolidated and updated their Frequently Asked Questions (FAQs). In addition to general information about the validation process, these FAQs provide guidance for creating incidents and submitting documentation. The FAQs can be found here.

Awards connected to DUNS numbers not registered in SAM.gov will be placed on stop payment starting March 25.

In preparation for the mandatory DUNS to Unique Entity Identifier (UEI) cutover, all awards connected to DUNS numbers that do not have a corresponding UEI in SAM.gov will be placed on stop payment at 9 p.m. ET on Friday, March 25th, 2022 to allow for all refunds to be processed before cutting over to the mandatory UEI. In addition, the Create Refunds functionality will be disabled at 9 p.m. ET on Friday, March 25th, 2022 to allow for all refunds to be processed before cutting over to the mandatory UEI. The system will resume taking refunds on Monday, April 4, 2022 at 6 a.m. ET. As a reminder, on April 4th, a UEI will be required to process transactions in G5, including payments and refunds. For more information about this change, refer to the UEI Transition Fact Sheet.

G5 to replace DUNS numbers with UEI in April

All entities that want to do business with the federal government must first obtain a DUNS number. The DUNS number is the current unique identifier that the government uses to verify an entity. On April 4, 2022, the U.S. Government will switch from using the DUNS number to a new Unique Entity ID in SAM.gov (System for Award Management), also known as a UEI. All GSA Integrated Award Environment (IAE) systems such as SAM, FPDSNG, eSRS, FSRS, FAPIIS, and CPARS will require the use of the UEI after April 4, 2022 As such, G5 is transitioning on April 4th 2022 to the new UEI. G5 will not support the DUNS after that date. A one-time conversion will map DUNS to UEIs for applicants, grantees and Payees for all entities registered in SAM.gov. DUNS numbers will continue to be available for reference purposes only. All subsystems working with grantee, payee and applicant DUNS will require system owners to update their system to reference the corresponding UEI fields by April 4th 2022.

Paper forms no longer required for G5 access

The U.S. Department of Education no longer requires grant recipients to send paper copies of completed forms related to the Payee role in G5. Instead, the forms should be scanned or filled out electronically and emailed to obssed@servicenowservices.com. Completed forms must bear the required signatures and be notarized (or, in lieu of notarization, contain a seal or stamp from the grantee organization, or be accompanied by a letter on letterhead from the Senior Officer who signs the authorization section). The G5 Payee Access Request Form is used to obtain Payee access (ability to draw funds from grant awards) or make changes to an existing Payee account. If you have questions, please email obssed@servicenowservices.com or call 888-336-8930.

Returning Interest earned on Department of Education grant awards

Interest earned on Federal grant awards, such as Department of Education awards, must be sent to the U.S. Department of Health and Human Services. This can be done via Automated Clearing House (ACH) Direct Deposit, Fedwire, or check. Please follow the below instructions for the method used when returning interest earned on Department of Education grants.

NOTE: For non-interest refunds, please refer to the G5 refunds guidance or call the G5 Hotline at 888-336-8930.

When returning interest via ACH, Fedwire, or check, the following information be included somewhere on the transaction:

• Grant Award Number
• The name of the awarding agency (such as “U.S. Department of Education”)
• The reason for the return (such as "Interest for Department of Education Grant.")
• The transaction or check must be payable to “the Department of Health and Human Services”

ACH (preferred method)
U.S. Department of Education grantees are generally located and operate domestically and return funds domestically. Below is PSC ACH account information for interest funds returned domestically. For international ACH interest funds returned, account information is available at: Returning Funds/Interest

• PSC ACH Routing Number is: 051036706
• PSC DFI Accounting Number: 303000
• Bank Name: Credit Gateway - ACH Receiver
• Location: St. Paul, MN

FEDWIRE
Service charges may be incurred from a grantee’s financial institution when a Fedwire to return funds is initiated. For FedWire returns of interest, Fedwire account information is as follows: • Fedwire Routing Number: 021030004
• Agency Location Code (ALC): 75010501
• Bank Name: Federal Reserve Bank
• Treas NYC/Funds Transfer Division
• Location: New York, NY

CHECK
Interest may be returned by check using only the U.S. Postal Service; however, returning funds via check may take 4-6 weeks for processing before a check payment may be applied to the appropriate PMS account.

Interest returns by check are to be mailed to:
• HHS Program Support Center
• PO Box 979132
• St. Louis, MO 63197

Questions about this notice may be directed to the Education Program Contact found in Box 3 of the Grant Award Notification issued by the U.S. Department of Education.