Enter an Application Manually


Concept

In this topic, you will learn how to enter an application manually in G5.


Steps:

  1. Click the Application Maintenance menu item to begin entering an application manually.

    Step 1
  2. NoteBefore you enter a new application, you should search to ensure that it does not already exist in the system.

    Step 2
  3. Enter the information into the Fiscal Year field.

     

    For this example, enter a valid value e.g. "2022".

    Step 3
  4. Enter the information into the CFDA/Subprogram field.

     

    For this example, enter a valid value e.g. "84.011A".

    Step 4
  5. Enter the information into the Schedule No. field.

     

    For this example, enter a valid value e.g. "1".

    Step 5
  6. Click the Search button to search the system for applications.

    Step 6
  7. After confirming the application has not been created, click the Enter Application button to enter a new application.

    Step 7
  8. Enter the information into the Fiscal Year field.

     

    For this example, enter a valid value e.g. "2022".

    Step 8
  9. Enter the information into the CFDA/Subprogram field.

     

    For this example, enter a valid value e.g. "84.011A".

    Step 9
  10. Enter the information into the Schedule No field.

     

    For this example, enter a valid value e.g. "1".

    Step 10
  11. Click the Organization option to indicate that the application is for an organization.

    Step 11
  12. Click the Continue > button to move to the Applicant page.

    Step 12
  13. Enter the information into the Applicant Name field.

     

    For this example, enter a valid value e.g. "Institute of Business".

    Step 13
  14. In this example, the Applicant Name and address information has been completed.

    Step 14

  15. Click the Vertical scrollbar to scroll down and view the remaining fields on the Applicant page.

    Step 15
  16. Enter the information into the Grantee UEI field.

     

    For this example, enter a valid value e.g. "GGG777HHH900".

    Step 16
  17. Note that the remaining fields in this section are not mandatory.  For this example, the fields will be left blank.

    Step 17
  18. Click the Continue > button to move to the Contacts tab.

    Step 18
  19. Click the Use Applicant Contact Information button to populate the Project Director's address information with the address you have just entered.

    Step 19
  20. Enter the information into the First Name field.

     

    For this example, enter a valid value e.g. "Imogen".

    Step 20
  21. Enter the information into the Last Name field.

     

    For this example, enter a valid value e.g. "Johnson".

    Step 21
  22. The remaining fields for the Project Director have been completed for this example.

     

    NoteThe Address fields for the Project Director populated when you clicked the Use Applicant Contact Information button.

    Step 22

  23. Click the Vertical scrollbar to scroll down to the fields for the Authorized Representative.

    Step 23
  24. Enter the information into the First Name field for the Authorized Representative.

     

    For this example, enter a valid value e.g. "George".

    Step 24
  25. Enter the information into the Last Name field.

     

    For this example, enter a valid value e.g. "Tucker".

    Step 25
  26. The remaining fields have been completed for the Authorized Representative section.

     

    Note:  The Additional Contacts information is not required, but it has been completed for this example.

    Step 26

  27. Click the Add button to add the Additional Contacts information to the application.

     

    NoteSince the Additional Contacts information is not required, this step is optional.

    Step 27
  28. Click the Vertical scrollbar to scroll down and review the information you have entered.

    Step 28
  29. Click the Continue > button to move to the Application Upload screen.

    Step 29
  30. Click the Upload button to search for a file to attach to the application.

    Step 30
  31. Click the appropriate button to search for the file.

     

    In this example, click the Browse button.

    Step 31
  32. Navigate to the appropriate file and click to select it.

     

    Note: The file must be in PDF format.

     

    In this example, click the Test Application list item.

    Step 32
  33. Click the Open button.

    Click the Open button to pull the file into the G5 File Upload window.

    Step 33
  34. Click the Perform Upload button to upload the file to the application.

    Step 34
  35. The attachment displays at the bottom of the page.

     

    Click the Continue > button to move to the next page.

    Step 35
  36. If an applicant's project includes research which involves human subjects, the Human Subjects tab must be completed to indicate whether the research is exempt or not exempt from the human subjects requirements in EDGAR part 97.

     

    In this example, these fields be left blank.

    Step 36
  37. Click the Continue > button to move to the Summary tab.

    Step 37
  38. Click the Vertical scrollbar to scroll down and review the information you have entered.

    Step 38
  39. Click the Submit button to submit the application to the system.

    Step 39
  40. NoteThe system displays a message indicating that the application has been successfully created.

     

    The PR/Award Number which has been generated automatically by the system also displays.  The PR/Award Number is comprised of the following:

     

     - - a Program Office alpha identifier,

     - - a three-digit Catalog of Federal Domestic Assistance (CFDA) program number,

     - - the Subprogram alpha-identifier, and

     - - the last two digits of the fiscal year, and

     - - a four-digit sequential number generated by G5.

    Step 40
  41. Click the Vertical scrollbar to scroll down.

    Step 41
  42. NoteIf you would like to create additional applications, click the Done button to return to the search screen and repeat the process.

    Step 42
  43. Click the Go To Home button to return to the My Home Page screen.

    Step 43

Congratulations!

 

You have successfully entered a manual application.