In this topic, you will learn how to add budget data for a discretionary award in G5.
Steps:
Click the Budget Data and Abstracts menu item to begin the process of entering budget data.
Step 1Enter the search information into the Fiscal Year field.
For this example, enter a valid value e.g. "2009".
Step 2Enter the search information into the CFDA/Subprogram field.
For this example, enter a valid value e.g. "84.003A".
Step 3Enter the search information into the Schedule No. field.
For this example, enter a valid value e.g. "2".
Step 4Click the Search button to search for PR/Awards which meet the criteria.
Step 5Click the Select button to mark PR/Award Number Z003A090002.
Step 6Click the Maintain Budget button to move to the Budget Details tab.
Step 7Click the Vertical scrollbar to scroll down.
Step 8Note: The Budget Period Information defaults to Period Number 1, and you can change the Period by using the drop-down menu.
Step 9Enter the allocation information into the Total Allocated Amount field for the first ACCS listed.
For this example, enter a valid value e.g. "$5000.00".
Step 10Note: The ACCS string defaults from the associated schedule.
Step 11Click the Vertical scrollbar to scroll down.
Step 12Note: The Cost Share information defaults from the associated subprogram. You may click the link for the HHS Indirect Cost web site to view rates. Also, you can check the Voluntary Cost Share box if the applicant indicated a voluntary cost share percentage.
Step 13Click the Modify Worksheet button to open the budget worksheet.
Step 14Note: The Budget Period defaults to Period Number 1.
Step 15Click the Vertical scrollbar to scroll down and view the budget categories.
Step 16Note: The budget data can be entered into any field as needed.
This is an example of a completed budget.
Step 17Note: The Administrative Information defaults from the associated subprogram and cannot be updated. This includes information regarding cost sharing and indirect cost rates, when applicable.
Step 18Also Note: When the budget data is entered into the Federal Funding Requested fields, you may click the Copy to Recommended button to copy all the budget figures to the Recommended Amount column which saves data entry time.
If you want to view budget supplements to the application, you may click the View Supplements button.
Step 19Click the Continue > button to return to the Budget Details tab.
Step 20Note: This process may be repeated for each budget period. The budget may be modified until the slate is approved.
This example focuses on Period Number 1 only.
Step 21Click the Vertical scrollbar to scroll down.
Step 22Click the Continue > button to move to the Summary tab.
Step 23Click the Vertical scrollbar to scroll down.
Step 24Click the Submit Budget button to submit the budget data to the system.
Step 25The system displays a message confirming that the budget has been saved successfully.
Click the Vertical scrollbar to scroll down.
Step 26Note: If you want to enter budget data for additional awards, you can click the Done button and return to the search screen to repeat the process.
Step 27Click the Go To Home button to return to the My Home Page screen.
Step 28Congratulations!
You have successfully entered budget data for a discretionary award.