In this topic, you will learn how to manually close and approve an award with a balance. Before you start , please make sure you have the required roles in G5
g5ProgramOffice
g5Functional User
g5ObligateTeam
Steps:
Click the Approval menu item to begin the process of manually closing and approving an award with a balance.
Step 1Enter the information into the Fiscal Year field.
For this example, enter a valid value e.g. "2009".
Step 2Enter the information into the PR/Award No. field.
For this example, enter a valid value e.g. "P938R090039".
Step 3Click the Search button to search for the award you entered.
Step 4Click the Vertical scrollbar to scroll down to the award information.
Step 5Note: You may select all, many or one of the awards to closeout by using either the Select All functionality or the Select functionality for each award listed. This example focuses on a single award, therefore the Select functionality will be used.
Step 6Click the Select option to mark the award which is displayed.
Step 7Click the Closeout button to move to the Closeout tab.
Step 8Click the Vertical scrollbar to scroll down.
Step 9The system displays a message asking if you are certain you want to close the award.
Click the Yes option to confirm.
Step 10Click the Continue > button to continue to the Summary tab.
Step 11Click the Vertical scrollbar to scroll down.
Step 12Click the Submit button to submit and save your work.
Step 13The system displays a note indicating that the funds have been deobligated in G5 and that an overnight process will deobligate them in FMSS.
The Award Status has updated to Closed.
Step 14Click the Vertical scrollbar to scroll down.
Step 15Click the Print Closeout Award(s) List link to view the PDF record of the closeout.
Step 16You may print the Approve Award Closeout log for your records.
Click the Close button to close the window and return to the Confirmation screen.
Step 17Note: If you would like to manually close and approve additional awards, you may click Done and return to the search screen to repeat the process.
Step 18Click the Go To Home button to return to the My Home Page screen.
Step 19Congratulations!
You have manually closed and approved an award with a balance.