Sign and Print GANs for Multiple Awards


Concept

In this topic, you will learn how to generate and sign multiple GANs.


Steps:

  1. Click the Create Multiple Grant Award Notifications menu item to begin the process of generating and printing a grant award notification (GAN).

    Step 1
  2. Enter the correct information into the Fiscal Year field.

     

    In this example, enter "2024".

    Step 2
  3. Enter the appropriate information into the CFDA/Subprogram field.

     

    In this example, enter "84.432A".

    Step 3
  4. Enter the appropriate information into the Schedule No. field.

     

    In this example, enter "2".

    Step 4
  5. Click in the GAN Type field to display the list of GAN types.

    Step 5
  6. Select the appropriate GAN type from the list.

     

    In this example, select Grant Award Notification.

    Step 6
  7. Click the Search button to search for the awards for the competition you entered.

    Step 7
  8. Click the vertical scrollbar to scroll down and view the search results.

    Step 8
  9. Note:  The system displays all the awards which have a Funding Status of Committed, Printed, or Obligated.

    Step 9
  10. Also Note:  You may enter a range of sequential awards, click the All button to select all the awards or check the individual Select boxes for the awards for which you want to print the Grant Award Notification (GAN).

    Step 10

  11. The awards have been selected for you in this example.

    Step 11

  12. Note:  The Signature Type defaults to Electronic Signature. To issue a GAN in Hard Copy users must select the "Hard Copy Signature" option.  Selecting the "Hard Copy Signature" option will require users to a enter a comment justifying their decision to override the default.  Print Options all default as checked.  You may uncheck the box for attachments, payee verification and mailing label as needed.

    Step 12
  13. After confirming the Electronic Signature option is selected and checking the appropriate print options, click the Continue button to generate the GANs.

    Step 13
  14. After the GAN is generated, a link to the GAN PDF will appear.  Click the link to open and review the GAN for accuracy.

     

    In this example, click the GAN-P432A240003 link to view the GAN.

    Step 14
  15. After reviewing the GAN, click the Close icon (X) to close the PDF tab.

    Step 15
  16. Click the Initiate eSignature button to start the eSignature process for the first award listed.

    Step 16
  17. A message will appear confirming that the GAN has been submitted to Adobe.

     

    Click the Sign GAN button.

    Step 17
  18. The GAN will open in a new tab.

     

    Click the Continue button to acknowledge the terms of use.

    Step 18
  19. You can either scroll down to the Sign With Acrobat field or click the Start button to continue.

     

    In this example, click the Start button.

    Step 19
  20. Click the Submit and Proceed to Sign button.

    Step 20
  21. Click the Download Document button to download the GAN.

     

    Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.

    Step 21
  22. Navigate to the folder where the GAN is saved.

     

    Click the file name to open the GAN PDF.

    Step 22
  23. Click the Enable Editing button at the top of the document to access the eSignature field.

    Step 23
  24. Click the OK button to confirm you want to continue.

    Step 24
  25. Click the vertical scrollbar to scroll down to the Signature field in Block 10.

    Step 25
  26. Click in the Click here to sign field.

    Step 26
  27. The Sign with a Digital ID window will open.

     

    Ensure your name is selected then click the Continue button.

    Step 27
  28. Click the Sign button.

    Step 28
  29. Next, you will be prompted to enter your PIN.

     

    Click in the PIN field to enter your PIN.

    Step 29
  30. Next, enter your PIN in the Smart Card window.

     

    This step has been completed in this example.

    Step 30
  31. Click the OK button to submit your PIN.

    Step 31
  32. A window will appear confirming that you have successfully signed the GAN.

     

    Click the OK button to continue.

    Step 32
  33. Your signature now appears on the GAN.

    Step 33
  34. Click the Close icon (X) to close the Adobe window.

    Step 34
  35. You will be asked if you want to save the GAN.

     

    Click the No button to continue.

    Step 35
  36. After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.

     

    Right-click in the Name field.

     

    Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process.  Additionally, users should never distribute the GAN saved on their local computers.

     

    Electronically signed GANs are saved in the award's Grant File.

    Step 36
  37. Click the Delete menu.

    Click the Delete menu item.

    Step 37
  38. Click the Yes button to confirm you want to delete the file.

    Step 38
  39. After deleting the file, return to the G5 page.  Note that G5 now indicates the GAN has been signed.

    Step 39

  40. Click the Initiate eSignature button to repeat the eSignature process for the second award listed.

    Step 40
  41. After completing the eSignature process the remaining awards, both awards will appear as Signed.

     

    A message will appear confirming that the Funding Status of the award has been set to Printed.

    Step 41

  42. Click the Done button to leave this page.

    Step 42

Congratulations!

 

You have successfully generated and electronically signed multiple GANs.