In this topic, you will learn how to turn on payment flags.
Steps:
Click the Payment Flag Maintenance menu to begin the process of turning on payment flags.
Step 1Click in the Payment Flag Level field to display the payment flag levels.
Step 2Click the Award list item.
Step 3Enter the correct information into the PR/Award No field.
For this example, enter a valid value e.g. "P005A220005".
Step 4Click the Search button to search for the award you entered.
Step 5Click the Select option to mark the award.
Step 6Click the Modify button to move to the Award Payment Flags tab.
Step 7Note: You may set payment flags to route payments, stop payments or on reimbursement.
Note: There are action buttons to select awards on reimbursement or for stop payment. You may use this functionality when marking multiple awards.
Step 9This screen shows a sample list for selecting multiple awards to be marked as "On Reimbursement." You may select multiple awards individually by marking the boxes for each or you may click Select All to mark all of the awards which are listed.
Step 10This example focuses on adding a Stop Payment flag to a single award.
Click the Stop Payment Request option.
Step 11Click in the Risk Level field to select the risk level.
Step 12Select the appropriate risk level.
In this example, click the Evidence of Risk list item.
Step 13Click in the Mitigation Strategy field to select the mitigation strategy.
Step 14Select the appropriate mitigation strategy.
In this example, click the Stop Payment list item.
Step 15Select the appropriate option in the Available Performance Issues section.
In this example, select the Excessive cash drawdowns option.
Step 16Click the Add > button to add the reason you selected to the Selected Performance Issues column.
Step 17Click the Vertical scrollbar to scroll down the page.
Step 18Select the appropriate option in the Available Identification Methods section.
In this example, select the Monitoring option.
Step 19Click the Add > button to add the reason you selected to the Selected Identification Methods column.
Step 20Click the Vertical scrollbar to scroll down the page.
Step 21Note: When placing an award on Route Payment, you will select the appropriate reasons in the Route Reasons section.
Step 22Click the Vertical scrollbar again to scroll down the page.
Step 23When placing an award on Stop Payment, you will select the appropriate reasons in the Stop Reasons section.
In this example, select the Excess Cash option.
Step 24Click the Add > button to add the reason you selected to the Selected Reasons column.
Step 25Click the Vertical scrollbar again to scroll down the page.
Step 26Enter a comment explaining why the award is being flagged into the Comments field.
For this example, enter a valid value e.g. "The payee has created excessive drawdowns.".
Step 27Click the Continue > button to move to the Summary tab.
Step 28Click the Vertical scrollbar to scroll down and review the information.
Step 29Click the Submit button to save your work.
Step 30The system displays a message indicating that the payment flags were updated successfully.
Click the Vertical scrollbar to scroll down.
Step 31You can return to the Payment Flag Maintenance page to confirm the flag has been applied.
Click the Done button to return to the Payment Flag Maintenance page.
Step 32After searching for the award, the Stop Payment status is "On".
Step 33Click the Main menu item to return to the My Home Page screen.
Step 34Congratulations!
You have successfully turned on payment flags.