In this topic, you will learn how to perform an ED Contact reassignment.
Steps:
Click the ED Contacts menu item to begin the process of making a mass reassignment.
Step 1Enter the correct information into the Fiscal Year field.
In this example, enter "2024".
Step 2Enter the appropriate information into the CFDA/Subprogram field.
In this example, enter "84.432A".
Step 3Enter the appropriate information into the Schedule No. field.
In this example, enter "2".
Step 4Click the Search button to search for the awards which meet the criteria.
Step 5Note: You may select one, multiple or all awards by using the individual boxes or by clicking the Select All functionality. For this example, the Select All functionality will be used.
Step 6Click the All link to select all the awards listed.
Step 7Note that all the awards are now checked.
Click the Continue button to move to the Reassignment Ed Contact tab.
Step 8Click in the New ED Program Contact field to display the list of ED program contacts available for the schedule.
Step 9Select the Alston, Shedita M. list item.
Note: The list of ED Program Contacts contains the names from the Grant Team which is associated with the schedule.
Step 10Click the Continue button to move to the Reassignment Clause tab.
Step 11Note: You click the Expand icon next to each award under the View Details column to view the mandatory clause information.
Also Note: You may create a unique clause as needed by clicking the button.
Step 12Click the Continue button to move to the Summary tab.
Step 13Click the Vertical scrollbar to scroll down and view the updated information you have entered.
Step 14Note: The Signature Type defaults to Electronic Signature. To issue a GAN in Hard Copy users must select the "Hard Copy Signature" option. Selecting the "Hard Copy Signature" option will require users to a enter a comment justifying their decision to override the default. Print Options all default as checked. You may uncheck the box for attachments, payee verification and mailing label as needed.
Step 15After selecting the Signature Type, click the Generate Grant Award Notification (GAN) button to generate the GAN.
Step 16Click the Initiate eSignature button to start the eSignature process for the first award listed.
Step 17A message will appear confirming that the GAN has been submitted to Adobe.
Click the Sign GAN button.
Step 18The GAN will open in a new tab.
Click the Continue button to acknowledge the terms of use.
Step 19You can either scroll down to the Sign With Acrobat field or click the Start button to continue.
In this example, click the Start button.
Step 20Click the Submit and Proceed to Sign button.
Step 21Click the Download Document button to download the GAN.
Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.
Step 22Navigate to the folder where the GAN is saved.
Click the file name to open the GAN PDF.
Step 23Click the vertical scrollbar to scroll down to the Signature field in Block 10.
Step 24Click in the Click here to sign field.
Step 25The Sign with a Digital ID window will open.
Ensure your name is selected then click the Continue button.
Step 26Click the Sign button.
Step 27Next, you will be prompted to enter your PIN.
Click in the PIN field to enter your PIN.
Step 28Next, enter your PIN in the Smart Card window.
This step has been completed in this example.
Step 29Click the OK button to submit your PIN.
Step 30A window will appear confirming that you have successfully signed the GAN.
Click the OK button to continue.
Step 31Your signature now appears on the GAN.
Step 32Click the Close icon (X) to close the Adobe window.
Step 33You will be asked if you want to save the GAN.
Click the No button to continue.
Step 34After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.
Right-click in the Name field.
Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process. Additionally, users should never distribute the GAN saved on their local computers.
Electronically signed GANs are saved in the award's Grant File.
Step 35Click the Delete menu.
Click the Delete menu item.
Step 36Click the Yes button to confirm you want to delete the file.
Step 37After deleting the file, return to the G5 page. Note that G5 now indicates the GAN has been signed.
Step 38Click the Initiate eSignature button to repeat the eSignature process for the second award listed.
Step 39After completing the eSignature process the remaining awards, all awards will appear as Signed.
Step 40Click the Submit button to complete the process and save your data.
Step 41A message will appear confirming that the awards were successfully reassigned.
Step 42Click the Vertical scrollbar to scroll down.
Step 43Note: If you would like to perform additional reassignments, you may click Done and return to the search screen to repeat the process.
Click the Go to Home button to return to the homepage.
Step 45Congratulations!
You have successfully completed an ED Contact reassignment.