Ed Contact Reassignment


Concept

In this topic, you will learn how to perform an ED Contact reassignment.


Steps:

  1. Click the ED Contacts menu item to begin the process of making a mass reassignment.

    Step 1
  2. Enter the correct information into the Fiscal Year field.

     

    In this example, enter "2024".

    Step 2
  3. Enter the appropriate information into the CFDA/Subprogram field.

     

    In this example, enter "84.432A".

    Step 3
  4. Enter the appropriate information into the Schedule No. field.

     

    In this example, enter "2".

    Step 4
  5. Click the Search button to search for the awards which meet the criteria.

    Step 5
  6. Note:  You may select one, multiple or all awards by using the individual boxes or by clicking the Select All functionality.  For this example, the Select All functionality will be used.

    Step 6
  7. Click the All link to select all the awards listed.

    Step 7
  8. Note that all the awards are now checked.

     

    Click the Continue button to move to the Reassignment Ed Contact tab.

    Step 8
  9. Click in the New ED Program Contact field to display the list of ED program contacts available for the schedule.

    Step 9
  10. Select the Alston, Shedita M. list item.

     

    NoteThe list of ED Program Contacts contains the names from the Grant Team which is associated with the schedule.

    Step 10
  11. Click the Continue button to move to the Reassignment Clause tab.

    Step 11
  12. Note:  You click the Expand icon next to each award under the View Details column to view the mandatory clause information.

     

    Also Note:  You may create a unique clause as needed by clicking the button.

    Step 12
  13. Click the Continue button to move to the Summary tab.

    Step 13
  14. Click the Vertical scrollbar to scroll down and view the updated information you have entered.

    Step 14
  15. Note:  The Signature Type defaults to Electronic Signature. To issue a GAN in Hard Copy users must select the "Hard Copy Signature" option.  Selecting the "Hard Copy Signature" option will require users to a enter a comment justifying their decision to override the default.  Print Options all default as checked.  You may uncheck the box for attachments, payee verification and mailing label as needed.

    Step 15
  16. After selecting the Signature Type, click the Generate Grant Award Notification (GAN) button to generate the GAN.

    Step 16
  17. Click the Initiate eSignature button to start the eSignature process for the first award listed.

    Step 17
  18. A message will appear confirming that the GAN has been submitted to Adobe.

     

    Click the Sign GAN button.

    Step 18
  19. The GAN will open in a new tab.

     

    Click the Continue button to acknowledge the terms of use.

    Step 19
  20. You can either scroll down to the Sign With Acrobat field or click the Start button to continue.

     

    In this example, click the Start button.

    Step 20
  21. Click the Submit and Proceed to Sign button.

    Step 21
  22. Click the Download Document button to download the GAN.

     

    Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.

    Step 22
  23. Navigate to the folder where the GAN is saved.

     

    Click the file name to open the GAN PDF.

    Step 23
  24. Click the vertical scrollbar to scroll down to the Signature field in Block 10.

    Step 24
  25. Click in the Click here to sign field.

    Step 25
  26. The Sign with a Digital ID window will open.

     

    Ensure your name is selected then click the Continue button.

    Step 26
  27. Click the Sign button.

    Step 27
  28. Next, you will be prompted to enter your PIN.

     

    Click in the PIN field to enter your PIN.

    Step 28
  29. Next, enter your PIN in the Smart Card window.

     

    This step has been completed in this example.

    Step 29
  30. Click the OK button to submit your PIN.

    Step 30
  31. A window will appear confirming that you have successfully signed the GAN.

     

    Click the OK button to continue.

    Step 31
  32. Your signature now appears on the GAN.

    Step 32
  33. Click the Close icon (X) to close the Adobe window.

    Step 33
  34. You will be asked if you want to save the GAN.

     

    Click the No button to continue.

    Step 34
  35. After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.

     

    Right-click in the Name field.

     

    Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process.  Additionally, users should never distribute the GAN saved on their local computers.

     

    Electronically signed GANs are saved in the award's Grant File.

    Step 35
  36. Click the Delete menu.

    Click the Delete menu item.

    Step 36
  37. Click the Yes button to confirm you want to delete the file.

    Step 37
  38. After deleting the file, return to the G5 page.  Note that G5 now indicates the GAN has been signed.

    Step 38
  39. Click the Initiate eSignature button to repeat the eSignature process for the second award listed.

    Step 39
  40. After completing the eSignature process the remaining awards, all awards will appear as Signed.

    Step 40
  41. Click the Submit button to complete the process and save your data.

    Step 41
  42. A message will appear confirming that the awards were successfully reassigned.

    Step 42
  43. Click the Vertical scrollbar to scroll down.

    Step 43
  44. NoteIf you would like to perform additional reassignments, you may click Done and return to the search screen to repeat the process.

    Step 44

  45. Click the Go to Home button to return to the homepage.

    Step 45

Congratulations!

 

You have successfully completed an ED Contact reassignment.