Completing a Quick Draw


Concept

In this topic, you will learn how to complete payment requests using the Quick Draw function.


Steps:

  1. Hover over the Payments menu item and click the Create Payments function to create a payment request.

    Step 1
  2. Click on the Quick Draw tab to create payments for multiple awards.

    Step 2
  3. The Quick Draw tab allows you to submit payment requests for multiple awards by entering information in the following format:

     

    PR Award Number [Tab key] Amount [Tab key] Payee Reference(optional) <Enter>

     

    Information can be entered here by copying and pasting from documents such as an Excel spreadsheet or Notepad text file.

    Step 3
  4. Click in the text box to enter the desired award numbers and amounts, using the appropriate format.

    Step 4
  5. After entering the award numbers and amounts, press the Continue button to continue to the Enter Payments page and submit the payment requests.

    Step 5
  6. The Award No. and Payment Amount fields are prepopulated using the information entered on the Quick Draw page.

    Step 6
  7. By default, payments will be deposited on the earliest possible date.

     

    If the payee institution uses an ACH bank account, payment requests submitted prior to 3:00 PM EST will be deposited on the next business day.  Payment requests submitted after 3:00 PM EST will be deposited in two business days.

     

    If the payee institution uses a Fedwire bank account, payment requests submitted prior to 2:00 PM EST will be deposited on the same business day.  Payment requests submitted after 2:00 PM EST will be deposited on the next business day.

    Step 7
  8. To select a later deposit date, click in the Deposit Date field.

    Step 8
  9. Click the Show Calendar button to display the calendar for the Deposit Date field.

    Step 9
  10. Select the desired deposit date on the calendar.

     

    In this example, select the July 24 cell.

    Step 10
  11. The Recipient Reference field is a free text field that is for your reference only.  It can be updated to help distinguish this award from your other awards. The name generally will appear on the payee Bank Statement.

    Step 11
  12. Click the Vertical scrollbar to scroll down.

    Step 12
  13. Click the Continue button to view the Summary page.

    Step 13
  14. Click the Vertical scrollbar to scroll down.

    Step 14
  15. Please make sure your payee validates the payment amounts they have requested to be drawn down from the award.

     

    Click the Yes option to accept the certification statement.

    Step 15
  16. Click the Submit Request button to confirm the payment request.

    Step 16
  17. Your payee will receive a confirmation email confirming their payment request and the control number associated with the request. 

    Step 17
  18. Click the Done button to return to the Payments screen.

    Step 18

Congratulations!

 

You have successfully created a payment request for multiple awards.