Create Accounting Treatments


Concept

In this topic, you will learn how to create the accounting associated to transactions.


Steps:

  1. Click the Accounting Treatment Maintenance menu item to begin the process of creating accounting treatments.

    Step 1
  2. Click the Create button to create a new treatment.

    Step 2
  3. Click the button to the right of the Transaction Type field to display the list of transaction types.

    Step 3
  4. Click the AD-Drawdown Adjustments list item for this example.

    Step 4
  5. Note:  You may enter treatments for specific Award Types or all award types.  This example will focus on all award types.

    Step 5
  6. Also Note:  You may treatments for a specific ACCS Status or for all ACCS statuses.  This example will focus on all statuses.

    Step 6
  7. Click the button to the right of the ACCS Year field to display the choices for ACCS year.

    Step 7
  8. Select the PR-Prior Year list item for this example.

    Step 8
  9. Click the button to the right of the Fund Type field to display the list of fund types.

    Step 9
  10. Select the A-Appropriation list item for this example.

    Step 10
  11. Click the Show Calendar button to display the calendar for the Effective Start Date field.

    Step 11
  12. For this example, the calendar has been set to October 2010.

     

    Select the October 16, 2010 cell to set the start date.

    Step 12
  13. Click the Add GL Account button to set up the first GL account for the treatment.

    Step 13
  14. Click the Vertical scrollbar to scroll down.

    Step 14
  15. Click the button to the right of the Amount Indicator field to display the choices for amount indicator.

    Step 15
  16. Select the NG-Negative list item for this example.

    Step 16
  17. Enter the ACCS GL code into the Debit Account No. field.

     

    For this example, enter a valid value e.g. "310700".

    Step 17
  18. Enter the ACCS GL code into the Credit Account No. field.

     

    For this example, enter a valid value e.g. "570000".

    Step 18
  19. Click the Add GL Account button to add the next GL account.

    Step 19
  20. Following standard accounting principles, pairs of negative and positive treatments must be set up to create the correct accounting.

    Step 20
  21. For this example, the remaining accounting pairs have been completed.

     

    Click the Continue > button to continue to the Summary tab.

    Step 21
  22. Click the Vertical scrollbar to scroll down and review the data you have entered.

    Step 22
  23. Click the Submit button to submit and save your work.

    Step 23
  24. The system displays a message indicating that the accounting treatment was successfully created.

     

    Click the Vertical scrollbar to scroll down.

    Step 24
  25. Note:  If you would like to create accounting treatments for additional transaction types or ACCS year, you may click Done and return to the search screen to repeat the process.

    Step 25
  26. Click the Go To Home button to return to the My Home Page screen.

    Step 26

Congratulations!

 

You have successfully created an accounting treatment.