In this topic, you will learn how to manually close and approve an award with no balance. Before you start , please make sure you have the required roles in G5
G5ProgramOffice
G5Functional User
Steps:
Click the Approval menu to begin the process of manually approving the closeout of an award with no balance.
Step 1Enter the information into the Fiscal Year field.
For this example, enter a valid value e.g. "2009".
Step 2Enter the information into the PR/Award No field.
For this example, enter a valid value e.g. "P938R099909".
Step 3Click the Search button to search for the award you entered.
Step 4Click the Vertical scrollbar to scroll down and review the award information.
Step 5Note: You may select all, many or one of the awards to closeout by using either the Select All functionality or the Select functionality for each award listed. This example focuses on a single award, therefore the Select functionality will be used.
Step 6Click the Select option to mark the award which is displayed.
Step 7Click the Closeout button to move to the Closeout tab.
Step 8Click the Vertical scrollbar to scroll down.
Step 9The system displays a message asking if you are certain that you want to close the award.
Click the Yes option to confirm.
Step 10Click the Continue > button to continue to the Summary tab.
Step 11Click the Vertical scrollbar to scroll down.
Step 12Click the Submit button to submit and save your work.
Step 13The system displays a note indicating that the funds have been deobligated in G5 and that an overnight process will deobligate them in FMSS.
Note: The Award Status has updated to Closed.
Step 14Click the Vertical scrollbar to scroll down.
Step 15Click the Print Closeout Award(s) List link to view the PDF log of the closeout.
Step 16You may print the Approve Award Closeout for your records.
Click the Close button to return to the Confirmation screen.
Step 17
Note: If you would like to close additional awards, you may click Done and return to the search screen to repeat the process.
Step 18Click the Go To Home button to return to the My Home Page screen.
Step 19Congratulations!
You have manually closed and approved an award with no balance.