In this topic, you will learn how to send a broadcast email to multiple award recipients.
Steps:
Click the My Grants link to view the list of assigned awards.
Step 1Mark the grantees you want to email by clicking the Select checkbox next to the PR Award Number or by clicking the Check All box to mark all awards.
In this example, click the Check All button to mark all awards.
Step 2Click the Broadcast Email button to open the Compose Broadcast Email window.
Step 3Click in the From field to select the sender of the email.
Step 4Select the sender from the dropdown list.
In this example, select Current User.
Step 5Click in the To field to select the email recipients.
Step 6Select the email recipients from the dropdown list. Broadcast emails can be sent to Project/State Directors, Certifying/State Authorizing Officials, or Both.
In this example, select Both.
Step 7You can click the CC Ed Contacts? option to ensure the ED Contact receives a copy of the broadcast email, particularly when sending emails from the My Team Grants page on behalf of other ED Contacts.
Step 8Enter the information in the Subject field.
In this example, enter "New Program Requirement Notification".
Step 9Enter the desired information in the Body field.
In this example, enter "Starting in the next fiscal year, all awards in this program will be subject to a new requirement as explained in Attachment A1."
Step 10The user may also utilize the Spell Check button to verify correct spelling of the message text, and the Attachment button to add documents to the Broadcast Email message.
Step 11Note: A sample attachment has been added.
Step 12Click in the Grant File Subject field to select the subject of the email.
Step 13Select the desired Grant File Subject from the dropdown list.
In this example, select Accountability and Assessment.
Step 14Click the Send and file button to send the broadcast email and add it to the Grant File.
Step 15Notification of Email sent successfully will display.
Step 16To confirm the email has been added to the Grant File, click on a PR Award Number link to view the Award Record.
In this example, select award Z420C130003.
Step 17Click the Grant File tab to view the documents within the Grant File.
Step 18The email is now filed in the Correspondence section of the grant File.
Step 19Hover over the Main menu and click the My HomePage menu item to return to the My Home Page screen.
Step 20Congratulations!
You have successfully sent a broadcast email to multiple award recipients.