Perform a Dates Change Admin Action


Concept

In this topic, you will learn how to perform a Dates Change Administrative Action.


Steps:

  1. Click the Initiate Actions menu item to begin the process of initiating an administrative (admin) action.

    Step 1
  2. Next, enter the appropriate search criteria to retrieve the award for which you wish to perform the admin action.

     

    You can search by the Fiscal Year and CFDA/Subprogram, PR/Award Number, or UEI.  We will search by the PR/Award Number in this example.

    Step 2
  3. Enter the award number in the PR/Award No. field.

     

    In this example, enter "P432A240004" in the PR/Award No field.

    Step 3
  4. Click the Search button to search for the award you entered.

    Step 4
  5. Click the Select button to mark the award information which displays.

    Step 5
  6. Click the Continue button to move to the Admin Action Types tab.

    Step 6
  7. Click the Select button to mark the Dates Change action type for this example.

    Step 7
  8. Click the Continue button to move to the next tab.

    Step 8
  9. Note: The Current Budget Period, Performance Period, Liquidation, and Suspension dates appear on the Dates Change tab.

     

    If you need to modify the Current Budget Period dates, you can do so here.

     

    In this example, we will remove a future budget period.

    Step 9
  10. Click the Change Budget Periods button to view the start and end dates for each budget period.

    Step 10
  11. Note: The Budget Period Information page allows you to add or remove budget periods as well as edit the start and end dates for each budget period.

    Step 11
  12. Click the Select radio button to select the budget period you want to remove.

     

    In this example, select Budget Period 3.

    Step 12
  13. Click the Remove button to remove the selected budget period.

    Step 13
  14. Click the Yes radio button to confirm you want to remove the budget period.

    Step 14
  15. Click the Submit button to submit the removal.

    Step 15
  16. Click the Continue button to return to the Dates Change tab.

    Step 16
  17. Click the Continue button to continue to the Clauses tab.

    Step 17
  18. Note:  The system automatically applies the standard clause for the Dates Change.  To view the clause text, you can click the View Clause link.

    Step 18
  19. The Dates Change clause is displayed here.

    Step 19

  20. Click the Continue button to move to the Packet Information tab.

    Step 20
  21. Note:  The Signature Type defaults to Electronic Signature.

     

    To issue a GAN in hard copy, users must select the "Hard Copy Signature" option.  Selecting the "Hard Copy Signature" option will require users to enter a comment justifying their decision to override the default.

    Step 21
  22. Click the Continue button to continue.

    Step 22
  23. After the GAN is generated, a link to the GAN PDF will appear.  Click the link to open and review the GAN for accuracy.

     

    In this example, click the GAN-P432A240004 link to view the GAN.

    Step 23
  24. Next, review the GAN to confirm the appropriate changes have been made.

     

    The new budget dates appear on the GAN.

    Step 24
  25. Confirm that the appropriate clauses appear in Block 10.

     

    Additionally, you can view the placeholder for your electronic signature.

    Step 25

  26. After reviewing the GAN for accuracy, click the Close icon (X) to close the PDF tab.

    Step 26
  27. Click the Initiate eSignature button to start the eSignature process.

    Step 27
  28. A message will appear confirming that the GAN has been submitted to Adobe.

     

    Click the Sign GAN button.

    Step 28
  29. The GAN will open in a new Adobe Acrobat Sign tab.

     

    Click the Continue button to acknowledge the terms of use.

    Step 29
  30. You can either click the Start button or scroll down and click the Sign With Acrobat field to continue.

     

    In this example, click the Start button.

    Step 30
  31. Click the Submit and Proceed to Sign button.

    Step 31
  32. Click the Download Document button to download the GAN.

     

    Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.

    Step 32
  33. Navigate to the folder where the GAN is saved.

     

    Click the file name to open the GAN PDF.

    Step 33
  34. Click the vertical scrollbar to scroll down to the Signature field in Block 10.

    Step 34
  35. Click in the Click here to sign field.

    Step 35
  36. The Sign with a Digital ID window will open.

     

    Ensure your name is selected then click the Continue button.

    Step 36
  37. Click the Sign button.

    Step 37
  38. Click in the PIN field to enter your PIN.

    Step 38
  39. Next, enter your PIN in the Smart Card window.

     

    This step has been completed in this example.

    Step 39
  40. Click the OK button to submit your PIN.

    Step 40
  41. A window will appear confirming that you have successfully signed the GAN.

     

    Click the OK button to continue.

    Step 41
  42. Your signature now appears on the GAN.

    Step 42
  43. Click the Close icon (X) to close the Adobe window.

    Step 43
  44. You will be asked if you want to save the GAN.

     

    Click the No button to continue.

    Step 44
  45. After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.

     

    Right-click in the Name field.

     

    Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process.  Additionally, users should never distribute the GAN saved on their local computers.

     

    Electronically signed GANs are saved in the award's Grant File.

    Step 45
  46. Click the Delete menu.

    Click the Delete menu item.

    Step 46
  47. Click the Yes button to confirm you want to delete the file.

    Step 47
  48. After deleting the file, return to the G5 page.  Note that G5 now indicates the GAN has been signed.

    Step 48

  49. You can click the GAN link to view the signature.

     

    In this example, click the GAN-P432A240004 link to view the GAN.

    Step 49
  50. Your signature now appears on the GAN.

    Step 50

  51. Click the Close icon (X) to close the PDF tab.

    Step 51
  52. Click the Submit button to complete the process and save your data.

    Step 52
  53. A message will appear confirming that the admin action has been saved.

     

    Click the vertical scrollbar to scroll down.

    Step 53
  54. Note:  If you want to prepare additional awards and print their GANs, you may click the Done button and return to the search screen to repeat the process.

    Step 54
  55. Click the Go to Home button to return to the homepage.

    Step 55

Congratulations!

 

You have learned how to perform a Dates Change Administrative Action.