Purpose: This procedure demonstrates how to add a document to the Grant Program/Competition file. The grant program competition file is a collection of all information, decisions, and documentation related to a specific grant program competition or a group of related or multiple competitions within a grant program. Program officials must establish a competition file for each grant program competition. All documents related to the competition should be incorporated into the file as each stage of the process is completed.
The file should include the following items:
a. Relevant sections from the authorizing statute;
b. Program regulations, if applicable;
c. Federal Register Notices (such as notices of priorities, application notices, notices extending application deadline dates);
d. Any legal opinions or policy decisions (such as conflict of interest actions, waivers, memoranda) relevant to the competition;
e. Application package;
f. Application Technical Review Plan;
g. Application log(s);
h. List of reviewers;
i. Reviewer agreements and evaluations of the application review process;
j. Documentation if any reviewers have been replaced;
k. Funding slates and funding slate transmittal memoranda;
l. Documentation of risk assessments and the results of the risk assessments;
m. Documentation of any rejection of funding slate recommendations and copies of amended slates;
n. Documentation of any funding decisions unique to particular applications; and
o. Records of any discussions between the program staff and specific reviewers or panels that had an effect on the outcome of the review (see section 3.6,Peer Reviewer Scoring and Quality Control)
G5 Role: G5 Competition Manager
Navigation Path: Grant Setup > Planning and Scheduling > Program/Competition Folder
Prerequisites11: There are no prerequisites for this topic .