Create Supplements


Concept

In this topic, you will learn how to create supplements.


Steps:

  1. Click the Maintain Supplements menu item to begin the process of creating supplements.

    Step 1
  2. The Maintain Supplements screen displays.

     

    Click the Create button to begin the process of creating supplements.

    Step 2
  3. Enter the correct information into the PR/Award No. field.

     

    For this example, enter a valid value e.g. "P004A220001".

    Step 3
  4. Enter the appropriate Fiscal Year in the PR/Award Budget Fiscal Year field.

     

    For this example, enter a valid value e.g. "22". 

    Step 4
  5. Note:  You can choose to enter either a Supplement Increase (positive) or Supplement Decrease (negative) by selecting the appropriate radio button.  This example will demonstrate a Supplement Increase.

    Step 5
  6. Click the Continue > button to move to the New Supplement tab.

    Step 6
  7. Click the Edit Supplement link to edit the supplement amount for the selected award.

    Step 7
  8. Enter the correct information into the Supplement Amount field.

     

    For this example, enter "5000".

    Step 8
  9. Note:  If the award amounts were divided among several ACCS strings, then each code would display and you will allocate the supplement amount across the appropriate ACCS strings.

    Step 9
  10. Click the Responsibility/Qualification link to open SAM.gov.

    Step 10
  11. SAM.gov will open in a new tab.

     

    Click the OK button to acknowledge to message in the popup window.

    Step 11
  12. Click the Search Responsibility / Qualification button to open the Search page.

    Step 12
  13. Click the Responsibility / Qualification link to filter your search.

     

    Note: You will need to log in to SAM.gov, using Login.gov, to perform the search.

    Step 13
  14. Next, you will enter either the grantee's UEI number or name in the Search text field.

     

    The grantee's UEI number has been entered for you in this example.

    Step 14

  15. Click the Search button to search for the grantee institution.

    Step 15
  16. After confirming that there are no negative records for the grantee, click the Close icon to close the SAM.gov tab and return to G5.

    Step 16
  17. Click the Certification button to perform the Responsibility/Qualification certification.

    Step 17
  18. Click the Yes button to certify the statements and complete the certification.

    Step 18
  19. Click the Continue > button to return to the New Supplement tab.

    Step 19
  20. Note: Ensure that Approve is selected in the Approval field.

    Step 20
  21. Click the Continue > button to move to the Clauses tab.

    Step 21
  22. Note:  The system automatically applies the Supplement: Increase clause.  To view the clause text, you can click the View Clause link.

    Step 22

  23. The Supplement: Increase clause is displayed here.

    Step 23

  24. Click the Continue > button to move to the Summary tab.

    Step 24
  25. Click the Submit button to submit the supplement.

    Step 25
  26. The system displays a message that the supplement was successfully created.

    Step 26

  27. Hover over the Main menu and click the My HomePage menu item to return to the My Home Page screen.

    Step 27

Congratulations!

 

You have successfully created supplements.