In this topic, you will learn how to perform a No Cost Time Extension.
Steps:
Click the Initiate Actions menu item to begin the process of initiating an administrative (admin) action.
Step 1Next, enter the appropriate search criteria to retrieve the award for which you wish to perform the admin action.
You can search by the Fiscal Year and CFDA/Subprogram, PR/Award Number, or UEI. We will search by the PR/Award Number in this example.
Step 2Enter the award number in the PR/Award No. field.
In this example, enter "P432A240004" in the PR/Award No field.
Step 3Click the Search button to search for the award you entered.
Step 4Click the Select button to mark the award information which displays.
Step 5Click the Continue button to move to the Admin Action Types tab.
Step 6Click the Select button to mark the Dates Change action type for this example.
Step 7Click the Continue button to move to the next tab.
Step 8Note: To create a No Cost Time Extension, you must modify the Current Budget Period End Date.
Step 9Click the Show Calendar icon to display the calendar for the Current Budget Period End Date field.
Step 10Select the appropriate date on the calendar.
In this example, click in the Year dropdown list.
Step 11Click the 2023 list item.
Step 12Select December 29.
Step 13Click the Continue button to continue to the next tab.
Step 14You will be asked to confirm that you want to complete the No Cost Time Extension.
Click the Yes radio button to confirm.
Step 15Click the Continue button to continue to the next tab.
Step 16Click the Continue button to continue to the Clauses tab.
Step 17Note: The system automatically applies the standard clause for the Dates Change. To view the clause text, you can click the View Clause link.
Step 18The Dates Change clause is displayed here.
Click the Continue button to move to the Packet Information tab.
Step 20Note: The Signature Type defaults to Electronic Signature.
To issue a GAN in hard copy, users must select the "Hard Copy Signature" option. Selecting the "Hard Copy Signature" option will require users to enter a comment justifying their decision to override the default.
Step 21Click the Continue button to continue.
Step 22After the GAN is generated, a link to the GAN PDF will appear. Click the link to open and review the GAN for accuracy.
In this example, click the GAN-P432A240004 link to view the GAN.
Step 23Next, review the GAN to confirm the appropriate changes have been made.
The new budget period end date appears on the GAN.
Step 24Confirm that the appropriate clauses appear in Block 10.
Additionally, you can view the placeholder for your electronic signature.
After reviewing the GAN for accuracy, click the Close icon (X) to close the PDF tab.
Step 26Click the Initiate eSignature button to start the eSignature process.
Step 27A message will appear confirming that the GAN has been submitted to Adobe.
Click the Sign GAN button.
Step 28The GAN will open in a new Adobe Acrobat Sign tab.
Click the Continue button to acknowledge the terms of use.
Step 29You can either click the Start button or scroll down and click the Sign With Acrobat field to continue.
In this example, click the Start button.
Step 30Click the Submit and Proceed to Sign button.
Step 31Click the Download Document button to download the GAN.
Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.
Step 32Navigate to the folder where the GAN is saved.
Click the file name to open the GAN PDF.
Step 33Click the vertical scrollbar to scroll down to the Signature field in Block 10.
Step 34Click in the Click here to sign field.
Step 35The Sign with a Digital ID window will open.
Ensure your name is selected then click the Continue button.
Step 36Click the Sign button.
Step 37Click in the PIN field to enter your PIN.
Step 38Next, enter your PIN in the Smart Card window.
This step has been completed in this example.
Step 39Click the OK button to submit your PIN.
Step 40A window will appear confirming that you have successfully signed the GAN.
Click the OK button to continue.
Step 41Your signature now appears on the GAN.
Step 42Click the Close icon (X) to close the Adobe window.
Step 43You will be asked if you want to save the GAN.
Click the No button to continue.
Step 44After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.
Right-click in the Name field.
Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process. Additionally, users should never distribute the GAN saved on their local computers.
Electronically signed GANs are saved in the award's Grant File.
Step 45Click the Delete menu.
Click the Delete menu item.
Step 46Click the Yes button to confirm you want to delete the file.
Step 47After deleting the file, return to the G5 page. Note that G5 now indicates the GAN has been signed.
You can click the GAN link to view the signature.
In this example, click the GAN-P432A240004 link to view the GAN.
Step 49Your signature now appears on the GAN.
Click the Close icon (X) to close the PDF tab.
Step 51Click the Submit button to complete the process and save your data.
Step 52A message will appear confirming that the admin action has been saved.
Click the vertical scrollbar to scroll down.
Step 53Note: If you want to prepare additional awards and print their GANs, you may click the Done button and return to the search screen to repeat the process.
Step 54Click the Go to Home button to return to the homepage.
Step 55Congratulations!
You have learned how to perform a No Cost Time Extension.