Delegated Electronic Signature for a Formula Award


Concept

In this topic, you will learn how to generate and electronically sign a GAN for a Formula award.


Steps:

  1. This topic will only feature how to electronically sign a GAN for a Formula Award.  The Formula Award funding status will need to be in an Approved Status.

    Step 1
  2. Click the Prepare menu item to begin the process of preparing an award.

    Step 2
  3. Enter the correct information into the Fiscal Year field.

     

    In this example, enter "2023".

    Step 3
  4. Enter the appropriate information into the CFDA/Subprogram field.

     

    In this example, enter "84.060A".

    Step 4
  5. Enter the appropriate information into the Schedule No. field.

     

    In this example, enter "1".

    Step 5
  6. Click in the Award Type field to display the list of award types.

    Step 6
  7. Select the Formula list item for this example.

    Step 7
  8. Click the button to the right of the Action Type field to display the list of action types.

    Step 8
  9. Select the New Competition list item for this example.

    Step 9
  10. Click the Search button to search for the awards which meet the search criteria.

    Step 10
  11. Click the Select radio button to select the award you want to prepare.

     

    In this example, select the first award listed.

    Step 11
  12. Click the vertical scrollbar to scroll down.

    Step 12
  13. Click the Prepare Award button to prepare the award.

    Step 13
  14. Note: The award has prepared in this example.

     

    This topic focuses on completing the delegated electronic signature on the GAN only.

    Step 14
  15. Click the Summary tab to view the Summary page.

    Step 15
  16. Click the vertical scrollbar to scroll down.

    Step 16
  17. Click the Submit button to submit and save your work.

    Step 17
  18. The system displays a message indicating that the changes have been saved.

     

    Click the Generate Grant Award Notification (GAN) button to generate the GAN.

    Step 18
  19. Click the vertical scrollbar to scroll down.

    Step 19
  20. Note:  The Signature Type defaults to Delegated Electronic Signature - Formula.

     

    To issue a GAN in hard copy users must select the "Hard Copy Signature" option.  Selecting the "Hard Copy Signature" option will require users to enter a comment justifying their decision to override the default.  Print Options all default as checked.  You may uncheck the box for attachments, payee verification and mailing label as needed.

    Step 20

  21. After confirming the Delegated Electronic Signature - Formula option is selected and checking the appropriate print options, click the Continue button to generate the GAN.

    Step 21
  22. After the GAN is generated, a link to the GAN PDF will appear.  Click the link to open and review the GAN for accuracy.

     

    In this example, click the GAN-S060A232732 link to view the GAN.

    Step 22
  23. After reviewing the GAN, click the Close icon (X) to close the PDF tab.

    Step 23
  24. Click the Initiate eSignature button to start the eSignature process.

    Step 24
  25. A message will appear confirming that the GAN has been submitted to Adobe.

     

    Click the Sign GAN button.

    Step 25
  26. The GAN will open in a new Adobe Acrobat Sign tab.

     

    Click the Continue button to acknowledge the terms of use.

    Step 26
  27. Click the vertical scrollbar to scroll down to the Signature field.

    Step 27
  28. You can either click the Sign With Acrobat field or the Start button to continue.

     

    In this example, click the Sign With Acrobat field.

    Step 28
  29. Click the Submit and Proceed to Sign button.

    Step 29
  30. Click the Download Document button to download the GAN.

     

    Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.

    Step 30
  31. Navigate to the folder where the GAN is saved.

     

    Click the file name to open the GAN PDF.

    Step 31
  32. Click the Enable Editing button at the top of the document to access the eSignature field.

    Step 32
  33. Click the OK button to confirm you want to continue.

    Step 33
  34. You can click the Show Signature button or scroll down to the Signature field in Block 10.

     

    In this example, click the Show Signature button.

    Step 34
  35. Click in the Click here to sign field.

    Step 35
  36. The Sign with a Digital ID window will open.

     

    Ensure your name is selected then click the Continue button.

    Step 36
  37. Click the Sign button.

    Step 37
  38. Click in the PIN field to enter your PIN.

    Step 38
  39. Next, enter your PIN in the Smart Card window.

     

    This step has been completed in this example.

    Step 39

  40. Click the OK button to submit your PIN.

    Step 40
  41. A window will appear confirming that you have successfully signed the GAN.

     

    Click the OK button to continue.

    Step 41
  42. Your signature now appears on the GAN.

    Step 42

  43. Click the Close icon (X) to close the Adobe window.

    Step 43
  44. You will be asked if you want to save the GAN.

     

    Click the No button to continue.

    Step 44
  45. After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.

     

    Right-click in the Name field.

     

    Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process.  Additionally, users should never distribute the GAN saved on their local computers.

     

    Electronically signed GANs are saved in the award's Grant File.

    Step 45
  46. Click the Delete menu.

    Click the Delete menu item.

    Step 46
  47. Click the Yes button to confirm you want to delete the file.

    Step 47
  48. After deleting the file, return to the G5 page.  Note that G5 now indicates the GAN has been signed.

    Step 48

  49. Click the Submit button to complete the process and save your data.

    Step 49
  50. A message will appear confirming that the Funding Status of the award has been set to Printed.

     

    Click the Go to Home button to return to the homepage.

    Step 50

Congratulations!

 

You have successfully generated and electronically signed a GAN for a Formula award.