Correct Subledger Transactions


Concept

In this topic, you will learn how to correct a subledger transaction.


Steps:

  1. Click the Transactions Maintenance menu item to begin the process of correcting a subledger transaction.

    Step 1
  2. NoteYou may search using any combination of fields.  You are required to use at least two fields to conduct the search.  Also Note:  You may correct transactions which completed in Error status or you may correct transactions which posted with incorrect information which did not create an error.

     

    This example will focus on posted transactions for a specific fiscal year within a certain date range.

    Step 2
  3. Enter the information into the Fiscal Year field.

     

    For this example, enter a valid value e.g. "2011".

    Step 3
  4. Click the button to the right of the Transaction Status field to display the list of transaction statuses.

    Step 4
  5. Select the Transaction Posted list item.

    Step 5
  6. Click the Vertical scrollbar to scroll down to the remaining search fields.

    Step 6
  7. You may enter a Transaction From date and a Transaction To date.  The Transaction Date Range has been completed for this example.

    Step 7
  8. Click the Correct option to search for transactions which are eligible to be corrected.

    Step 8
  9. Click the Search button to search for transactions which meet the criteria.

    Step 9
  10. Click the Vertical scrollbar to scroll down and view the search results.

    Step 10
  11. Note:  You may select one, many or all transactions by clicking the separate check boxes or the Select All option.  This example has a single transaction, so the Select check box will be used.

    Step 11
  12. Click the Select option to mark the transaction which displays.

    Step 12
  13. Click the Correct Transaction(s) button to correct the transaction you selected.

    Step 13
  14. For this example, the Effective Date will be updated.  Note:  You may also modify the ACCS by selecting the transaction(s) and clicking the appropriate button.

    Step 14
  15. Click the Show Calendar button to display the calendar for the Effective Date field.

    Step 15
  16. For this example, the calendar has been set to October 2011.

    Step 16
  17. Select the October 7, 2011 cell to update the effective date.

    Step 17
  18. Click the Continue > button to continue to the Summary tab.

    Step 18
  19. Click the Submit button to submit and save your corrections.

    Step 19
  20. The system displays a message indicating that the correction was successful.

     

    Note:  If you would like to correct additional transactions, you may click Done and return to the search screen to repeat the process.

    Step 20
  21. Click the Go To Home button to return to the My Home Page screen.

    Step 21

Congratulations!

 

You have successfully corrected a subledger transaction.