In this topic, you will learn how to correct a subledger transaction.
Steps:
Click the Transactions Maintenance menu item to begin the process of correcting a subledger transaction.
Step 1Note: You may search using any combination of fields. You are required to use at least two fields to conduct the search. Also Note: You may correct transactions which completed in Error status or you may correct transactions which posted with incorrect information which did not create an error.
This example will focus on posted transactions for a specific fiscal year within a certain date range.
Step 2Enter the information into the Fiscal Year field.
For this example, enter a valid value e.g. "2011".
Step 3Click the button to the right of the Transaction Status field to display the list of transaction statuses.
Step 4Select the Transaction Posted list item.
Step 5Click the Vertical scrollbar to scroll down to the remaining search fields.
Step 6You may enter a Transaction From date and a Transaction To date. The Transaction Date Range has been completed for this example.
Step 7Click the Correct option to search for transactions which are eligible to be corrected.
Step 8Click the Search button to search for transactions which meet the criteria.
Step 9Click the Vertical scrollbar to scroll down and view the search results.
Step 10Note: You may select one, many or all transactions by clicking the separate check boxes or the Select All option. This example has a single transaction, so the Select check box will be used.
Step 11Click the Select option to mark the transaction which displays.
Step 12Click the Correct Transaction(s) button to correct the transaction you selected.
Step 13For this example, the Effective Date will be updated. Note: You may also modify the ACCS by selecting the transaction(s) and clicking the appropriate button.
Step 14Click the Show Calendar button to display the calendar for the Effective Date field.
Step 15For this example, the calendar has been set to October 2011.
Step 16Select the October 7, 2011 cell to update the effective date.
Step 17Click the Continue > button to continue to the Summary tab.
Step 18Click the Submit button to submit and save your corrections.
Step 19The system displays a message indicating that the correction was successful.
Note: If you would like to correct additional transactions, you may click Done and return to the search screen to repeat the process.
Step 20Click the Go To Home button to return to the My Home Page screen.
Step 21Congratulations!
You have successfully corrected a subledger transaction.