In this topic, you will learn how to print the grant transfer GANs.
Steps:
Click the Grant Award Notification menu item to begin the process of printing a grant transfer GAN.
Step 1Enter the correct information into the Fiscal Year field.
In this example, enter "2024".
Step 2Enter the award information for the original award in the PR/Award No. field.
In this example, enter "P011B240001".
Step 3Click the Search button to search for the grant transfer you entered.
Step 4The information for the grant transfer displays with both the original award information and the new award information.
Click the Select button to mark the award information which displays.
Step 5Click the Original GAN button to print the GAN for the original award.
Step 6The details for the new award and the original award display on the Applicant tab.
Click the Continue > button to move to the Clauses tab.
Step 7Click the Vertical scrollbar to scroll down.
Step 8Note: The mandatory clauses from the original award are automatically associated to the grant transfer. You may view the mandatory clauses by clicking on their respective links.
If you want to add an optional clause, you may do so at this point by clicking the appropriate button. For this example, there will not be any optional clauses added.
Click the Continue > button to move to the Attachments tab.
Step 10Note: The mandatory attachments will appear at the top of the page.
Click the Vertical scrollbar to scroll down.
Step 11Note: You may add optional attachments as needed. For this example, there will not be any optional attachments added.
Click the Continue > button to move to the Abstract tab.
Step 12Click the Continue > button to move to the Summary tab.
Step 13Click the Vertical scrollbar to scroll down and review the information.
Step 14The Abstract is added as the last section of the grants transfer information on the Summary tab.
Click the Submit button to move to the Confirmation tab and generate the GAN.
Step 15The system displays a message indicating that the transfer has been completed.
Click the Generate Grant Award Notification (GAN) button to generate the GAN.
Step 16Click the Vertical scrollbar to scroll down to the print options.
Step 17Note: The Signature Type defaults to Electronic Signature.
To issue a GAN in hard copy, users must select the "Hard Copy Signature" option. Selecting the "Hard Copy Signature" option will require users to enter a comment justifying their decision to override the default.
Step 18After confirming the Electronic Signature option is selected and checking the appropriate print options, click the Continue button to generate the GAN.
Step 19After the GAN is generated, a link to the GAN PDF will appear. Click the link to open and review the GAN for accuracy.
In this example, click the GAN-P011B240001 link to view the GAN.
Step 20Review the GAN for accuracy.
Step 21Confirm that the appropriate clauses appear in Block 10.
Additionally, you can view the placeholder for your electronic signature.
After reviewing the GAN, click the Close icon (X) to close the PDF tab.
Step 23Click the Initiate eSignature button to start the eSignature process.
Step 24A message will appear confirming that the GAN has been submitted to Adobe.
Click the Sign GAN button.
Step 25The GAN will open in a new Adobe Acrobat Sign tab.
Click the Continue button to acknowledge the terms of use.
Step 26You can either click the Start button or scroll down and click the Sign With Acrobat field to continue.
In this example, click the Start button.
Step 27Click the Submit and Proceed to Sign button.
Step 28Click the Download Document button to download the GAN.
Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.
Step 29Navigate to the folder where the GAN is saved.
Click the file name to open the GAN PDF.
Step 30Click the Enable Editing button at the top of the document to access the eSignature field.
Step 31Click the OK button to confirm you want to continue.
Step 32Click the vertical scrollbar to scroll down to the Signature field in Block 10.
Step 33Click in the Click here to sign field.
Step 34The Sign with a Digital ID window will open.
Ensure your name is selected then click the Continue button.
Step 35Click the Sign button.
Step 36Next, you will be prompted to enter your PIN.
Click in the PIN field to enter your PIN.
Step 37Next, enter your PIN in the Smart Card window.
This step has been completed in this example.
Step 38Click the OK button to submit your PIN.
Step 39A window will appear confirming that you have successfully signed the GAN.
Click the OK button to continue.
Step 40Your signature now appears on the GAN.
Step 41Click the Close icon (X) to close the Adobe window.
Step 42You will be asked if you want to save the GAN.
Click the No button to continue.
Step 43After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.
Right-click in the Name field.
Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process. Additionally, users should never distribute the GAN saved on their local computers.
Electronically signed GANs are saved in the award's Grant File.
Step 44Click the Delete menu item.
Step 45Click the Yes button to confirm you want to delete the file.
Step 46After deleting the file, return to the G5 page. Note that G5 now indicates the GAN has been signed.
Step 47You can click the GAN link to view the signature.
In this example, click the GAN-P011B240001 link to view the GAN.
Step 48Your signature now appears on the GAN.
Step 49Click the Close icon (X) to close the PDF tab.
Step 50Click the Submit button to complete the process and save your data.
Step 51The system displays a message indicating that the funding status of the application was updated and the status of the award is now "Printed."
Note: If you would like to print the new GAN, you may click Done and return to the search screen to repeat the process.
Step 52Click the Go to Home button to return to the My Home Page screen.
Step 53Congratulations!
You have successfully printed a grant transfer GAN.