Print a Grant Transfer GAN


Concept

In this topic, you will learn how to print the grant transfer GANs.


Steps:

  1. Click the Grant Award Notification menu item to begin the process of printing a grant transfer GAN.

    Step 1
  2. Enter the correct information into the Fiscal Year field.

     

    In this example, enter "2024".

    Step 2
  3. Enter the award information for the original award in the PR/Award No. field.

     

    In this example, enter "P011B240001".

    Step 3
  4. Click the Search button to search for the grant transfer you entered.

    Step 4
  5. The information for the grant transfer displays with both the original award information and the new award information.

     

    Click the Select button to mark the award information which displays.

    Step 5
  6. Click the Original GAN button to print the GAN for the original award.

    Step 6
  7. The details for the new award and the original award display on the Applicant tab.

     

    Click the Continue > button to move to the Clauses tab.

    Step 7
  8. Click the Vertical scrollbar to scroll down.

    Step 8
  9. Note:  The mandatory clauses from the original award are automatically associated to the grant transfer.  You may view the mandatory clauses by clicking on their respective links.

     

    If you want to add an optional clause, you may do so at this point by clicking the appropriate button.  For this example, there will not be any optional clauses added.

    Step 9

  10. Click the Continue > button to move to the Attachments tab.

    Step 10
  11. Note:  The mandatory attachments will appear at the top of the page. 

     

    Click the Vertical scrollbar to scroll down.

    Step 11
  12. Note:  You may add optional attachments as needed.  For this example, there will not be any optional attachments added.

     

    Click the Continue > button to move to the Abstract tab.

    Step 12
  13. Click the Continue > button to move to the Summary tab.

    Step 13
  14. Click the Vertical scrollbar to scroll down and review the information.

    Step 14
  15. The Abstract is added as the last section of the grants transfer information on the Summary tab.

     

    Click the Submit button to move to the Confirmation tab and generate the GAN.

    Step 15
  16. The system displays a message indicating that the transfer has been completed.

     

    Click the Generate Grant Award Notification (GAN) button to generate the GAN.

    Step 16
  17. Click the Vertical scrollbar to scroll down to the print options.

    Step 17
  18. Note:  The Signature Type defaults to Electronic Signature.

     

    To issue a GAN in hard copy, users must select the "Hard Copy Signature" option.  Selecting the "Hard Copy Signature" option will require users to enter a comment justifying their decision to override the default.

    Step 18
  19. After confirming the Electronic Signature option is selected and checking the appropriate print options, click the Continue button to generate the GAN.

    Step 19
  20. After the GAN is generated, a link to the GAN PDF will appear.  Click the link to open and review the GAN for accuracy.

     

    In this example, click the GAN-P011B240001 link to view the GAN.

    Step 20
  21. Review the GAN for accuracy.

    Step 21
  22. Confirm that the appropriate clauses appear in Block 10.

     

    Additionally, you can view the placeholder for your electronic signature.

    Step 22

  23. After reviewing the GAN, click the Close icon (X) to close the PDF tab.

    Step 23
  24. Click the Initiate eSignature button to start the eSignature process.

    Step 24
  25. A message will appear confirming that the GAN has been submitted to Adobe.

     

    Click the Sign GAN button.

    Step 25
  26. The GAN will open in a new Adobe Acrobat Sign tab.

     

    Click the Continue button to acknowledge the terms of use.

    Step 26
  27. You can either click the Start button or scroll down and click the Sign With Acrobat field to continue.

     

    In this example, click the Start button.

    Step 27
  28. Click the Submit and Proceed to Sign button.

    Step 28
  29. Click the Download Document button to download the GAN.

     

    Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.

    Step 29
  30. Navigate to the folder where the GAN is saved.

     

    Click the file name to open the GAN PDF.

    Step 30
  31. Click the Enable Editing button at the top of the document to access the eSignature field.

    Step 31
  32. Click the OK button to confirm you want to continue.

    Step 32
  33. Click the vertical scrollbar to scroll down to the Signature field in Block 10.

    Step 33
  34. Click in the Click here to sign field.

    Step 34
  35. The Sign with a Digital ID window will open.

     

    Ensure your name is selected then click the Continue button.

    Step 35
  36. Click the Sign button.

    Step 36
  37. Next, you will be prompted to enter your PIN.

     

    Click in the PIN field to enter your PIN.

    Step 37
  38. Next, enter your PIN in the Smart Card window.

     

    This step has been completed in this example.

    Step 38
  39. Click the OK button to submit your PIN.

    Step 39
  40. A window will appear confirming that you have successfully signed the GAN.

     

    Click the OK button to continue.

    Step 40
  41. Your signature now appears on the GAN.

    Step 41
  42. Click the Close icon (X) to close the Adobe window.

    Step 42
  43. You will be asked if you want to save the GAN.

     

    Click the No button to continue.

    Step 43
  44. After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.

     

    Right-click in the Name field.

     

    Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process.  Additionally, users should never distribute the GAN saved on their local computers.

     

    Electronically signed GANs are saved in the award's Grant File.

    Step 44
  45. Click the Delete menu item.

    Step 45
  46. Click the Yes button to confirm you want to delete the file.

    Step 46
  47. After deleting the file, return to the G5 page.  Note that G5 now indicates the GAN has been signed.

    Step 47
  48. You can click the GAN link to view the signature.

     

    In this example, click the GAN-P011B240001 link to view the GAN.

    Step 48
  49. Your signature now appears on the GAN.

    Step 49
  50. Click the Close icon (X) to close the PDF tab.

    Step 50
  51. Click the Submit button to complete the process and save your data.

    Step 51
  52. The system displays a message indicating that the funding status of the application was updated and the status of the award is now "Printed."

     

    Note:  If you would like to print the new GAN, you may click Done and return to the search screen to repeat the process.

    Step 52
  53. Click the Go to Home button to return to the My Home Page screen.

    Step 53

Congratulations!

 

You have successfully printed a grant transfer GAN.