Inquire on the Status of an Award


Concept

In this topic, you will learn how to inquire on an award's status. Before you start , please make sure you have the required roles in G5

 

G5ProgramOffice

G5Functional User


Steps:

  1. Click the Status Maintenance menu item to begin the process of inquiring on the status of an award.

    Step 1
  2. Note:  You may perform a search by using any combination of fields, including the required fields.  This example will focus on searching by a specific subprogram.

    Step 2
  3. Enter the information into the Fiscal Year field.

     

    For this example, enter a valid value e.g. "2009".

    Step 3
  4. Enter the information into the CFDA/Subprogram field.

     

    For this example, enter a valid value e.g. "84.999R".

    Step 4
  5. Click the button to the right of the Award Status field to display the list of award statuses.

    Step 5
  6. The following are definitions of the Award Statuses:

     

    Open - - An award is in Open status between its performance period start and end dates.  While open, award activities such as obligation, drawdowns, adjustments and reporting can occur.

     

    Liquidation - - An award is in Liquidation status between its performance period end date and liquidation period end date.  During liquidation, no new obligations may be made.  Drawdowns for expenditures incurred during the performance period can be requested. Drawdown adjustments and reporting can occur.

     

    Suspension - - An award is in Suspension status between its liquidation period end date and suspension period end date.  During suspension, no new obligations or drawdowns may be made. Downward adjustments and reporting can occur.  The purpose of the suspension period is to allow additional time to process adjusting transactions and obtain the final performance report prior to deobligation thereby reducing the number of awards which must be reinstated after being closed by allowing additional time to process adjusting transactions prior to deobligation.

    Step 6
  7. Award Statuses (Continued)

     

    Manual Closeout - - An award is in Manual Closeout status when the suspension period end date is reached and any combination of the following conditions apply: (A) the remaining award balance is not zero, (B) the award is in non-compliance.  During manual closeout, no new obligations or adjustments may be made.  The purpose of manual closeout is to allow the grantee to submit the required final reports and prevent the award from being closed in non-compliance, which will affect their efforts to secure awards in the future.  A notification letter is sent to the grantee, which states that the award will be closed in non-compliance if the required reports are not received by a certain date.  The award is closed out in compliance if the required reports are received.  If the reports are not received, or they are received after the deadline date, the award is closed in non-compliance and the remaining funds are deobligated.

     

    Closed - - An award can be in Closed status at the end of the liquidation period or the suspension period end date.

     

    Reinstated - - An award is in Reinstated status between its reinstatement start date and end date.  During reinstatement, new obligations, drawdowns and adjustments may be made.  Reporting can also occur.

    Step 7
  8. Select the All list item.

    Step 8
  9. Click the Search button to search for awards which meet the criteria.

    Step 9
  10. Click the Vertical scrollbar to scroll down and view the search results.

    Step 10
  11. Click the Vertical scrollbar to continue scrolling down through the list of awards.

    Step 11
  12. Click the P999R090024 link to view the details of the award.

    Step 12
  13. Click the Vertical scrollbar to scroll down through the Award Details.

    Step 13
  14. After reviewing the Award Dates and Balances, click the Vertical scrollbar to continue scrolling down.

    Step 14
  15. After reviewing the Performance Reports and Grants Actions, click the Vertical scrollbar to continue scrolling down.

    Step 15
  16. Once you have reviewing the Obligation and Payment details, click the < Previous button to return to the search results screen.

    Step 16
  17. Note:  If you would like to review the details of additional awards for the subprogram, you may scroll down and repeat the process for viewing a single award.

     

    Also Note:  If you would like to search for awards for a different subprogram, you may  clear the screen and conduct a new search.

    Step 17
  18. Click the Home menu to return to the My Home Page screen.

    Step 18

Congratulations!

 

You have successfully inquired on an award's status.