In this topic, you will learn how to accept or reject an administrative (admin) action.
Steps:
Click the Process Actions menu item to begin the process of accepting or rejecting an administrative (admin) action.
Step 1Enter the desired information into the search criteria fields.
In this example, enter "P013E240001" in the PR/Award No field.
Step 2Click the Search button to search for the award you entered.
Step 3Click the Select button to mark the award information which displays.
Step 4Click the Continue button to display the pending admin actions for the award.
Step 5Note: You may select a single action or multiple actions to approve by either selecting them individually or using the Select All link. For this example, there is only one pending action, so you may check the Select box for the single action.
Step 6Click the Select button to select the single pending action for Address Change.
Step 7Click the Continue > button to move to the next tab.
Step 8The Address tab displays.
Note that the admin action type you select on the previous page determines which tabs appear next.
Step 9Click the Vertical scrollbar to scroll down to review the information.
Step 10You can review the information entered by the project director.
In this example, the new address information is in the lower half of the page.
Step 11After reviewing the new address information, click the vertical scrollbar to scroll down.
Step 12Click the Accept button to accept the address change.
Step 13The system displays a message indicating that the admin action has been accepted.
Click the vertical scrollbar to scroll down.
Step 14Click the Continue button to move to the Clauses tab.
Step 15The Clauses tab displays the mandatory clause associated with the selected admin action.
Note: You may add optional or unique clauses as needed. For this example, there will be no clauses added.
Step 16Click the Continue button to move to the Packet Information tab.
Step 17After confirming the Electronic Signature option is selected and checking the appropriate print options, click the Continue button to generate the GAN.
Step 18After the GAN is generated, a link to the GAN PDF will appear. Click the link to open and review the GAN for accuracy.
In this example, click the GAN-P013E240001 link to view the GAN.
Step 19Next, review the GAN to confirm the appropriate changes have been made.
In this example, the new address appears in Block 1.
Step 20Additionally, confirm the appropriate clauses appear in Block 10 of the GAN.
Step 21After printing the GAN, click the Close icon (X) to close the PDF tab.
Step 22Click the Initiate eSignature button to start the eSignature process.
Step 23A message will appear confirming that the GAN has been submitted to Adobe.
Click the Sign GAN button.
Step 24The GAN will open in a new Adobe Acrobat Sign tab.
Click the Continue button to acknowledge the terms of use.
Step 25You can either click the Sign With Acrobat field or the Start button to continue.
In this example, click the Start button.
Step 26Click the Submit and Proceed to Sign button.
Step 27Click the Download Document button to download the GAN.
Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.
Step 28Navigate to the folder where the GAN is saved.
Click the file name to open the GAN PDF.
Step 29Click the vertical scrollbar to scroll down to the Signature field in Block 10.
Step 30Click in the Click here to sign field.
Step 31The Sign with a Digital ID window will open.
Ensure your name is selected then click the Continue button.
Step 32Click the Sign button.
Step 33Click in the PIN field to enter your PIN.
Step 34Next, enter your PIN in the Smart Card window.
This step has been completed in this example.
Step 35Click the OK button to submit your PIN.
Step 36A window will appear confirming that you have successfully signed the GAN.
Click the OK button to continue.
Step 37Your signature now appears on the GAN.
Step 38Click the Close icon (X) to close the Adobe window.
Step 39You will be asked if you want to save the GAN.
Click the No button to continue.
Step 40After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.
Right-click in the Name field.
Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process. Additionally, users should never distribute the GAN saved on their local computers.
Electronically signed GANs are saved in the award's Grant File.
Step 41Click the Delete menu.
Click the Delete menu item.
Step 42Click the Yes button to confirm you want to delete the file.
Step 43After deleting the file, return to the G5 page. Note that G5 now indicates the GAN has been signed.
You can click the GAN link to view the signature.
In this example, click the GAN-P013E240001 link to view the GAN.
Step 45Your signature now appears on the GAN.
Click the Close icon (X) to close the PDF tab.
Step 47Click the Submit button to complete the process and save your data.
Step 48A confirmation message will appear indicating that the admin action has been saved.
Click the Vertical scrollbar to scroll down.
Step 49Note: If you want to prepare additional awards and print their GANs, you may click the Done button and return to the search screen to repeat the process.
Step 50Click the Go to Home button to return to the My Home Page screen.
Step 51Congratulations!
You have accepted an administrative action.