In this topic, you will learn how to record the physical closeout of an award.
Steps:
Click the Physical Closeout menu item to begin the process of recording a physical closeout.
Step 1Enter the information into the Fiscal Year field.
For this example, enter a valid value e.g. "2009".
Step 2Enter the information into the PR/Award No. field.
For this example, enter a valid value e.g. "P938R090045".
Step 3Click the Search button to search for the award you entered.
Step 4Click the Vertical scrollbar to scroll down to the search results.
Step 5Click the Select button to mark the award information.
Step 6Click the Record Physical Closeout button to move to the Physical Closeout Information tab.
Step 7Click the Vertical scrollbar to scroll down.
Step 8Click the Show Calendar button for the Record Archival Date field to enter the archival date.
Step 9The calendar has been set to September 2010 for this example.
Step 10Select the September 9, 2010 cell.
Step 11Enter the information into the Location of Records at the Federal Records Center field.
For this example, enter a valid value e.g. "G5 Section, Row 6".
Step 12Click the Continue > button to continue to the Summary tab.
Step 13Click the Submit button to submit and save your work.
Step 14The system displays a message indicating that the physical closeout was successfully save.
Click the Vertical scrollbar to scroll down.
Step 15Note: If you would like to record the physical closeout for additional awards, you may click Done and return to the search screen to repeat the process.
Step 16Click the Go To Home button to return to the My Home Page screen.
Step 17Congratulations!
You have successfully recorded the physical closeout of an award.