Record Physical Closeout


Concept

In this topic, you will learn how to record the physical closeout of an award.


Steps:

  1. Click the Physical Closeout menu item to begin the process of recording a physical closeout.

    Step 1
  2. Enter the information into the Fiscal Year field.

     

    For this example, enter a valid value e.g. "2009".

    Step 2
  3. Enter the information into the PR/Award No. field.

     

    For this example, enter a valid value e.g. "P938R090045".

    Step 3
  4. Click the Search button to search for the award you entered.

    Step 4
  5. Click the Vertical scrollbar to scroll down to the search results.

    Step 5
  6. Click the Select button to mark the award information.

    Step 6
  7. Click the Record Physical Closeout button to move to the Physical Closeout Information tab.

    Step 7
  8. Click the Vertical scrollbar to scroll down.

    Step 8
  9. Click the Show Calendar button for the Record Archival Date field to enter the archival date.

    Step 9
  10. The calendar has been set to September 2010 for this example.

    Step 10
  11. Select the September 9, 2010 cell.

    Step 11
  12. Enter the information into the Location of Records at the Federal Records Center field.

     

    For this example, enter a valid value e.g. "G5 Section, Row 6".

    Step 12
  13. Click the Continue > button to continue to the Summary tab.

    Step 13
  14. Click the Submit button to submit and save your work.

    Step 14
  15. The system displays a message indicating that the physical closeout was successfully save.

     

    Click the Vertical scrollbar to scroll down.

    Step 15
  16. Note:  If you would like to record the physical closeout for additional awards, you may click Done and return to the search screen to repeat the process.

    Step 16
  17. Click the Go To Home button to return to the My Home Page screen.

    Step 17

Congratulations!

 

You have successfully recorded the physical closeout of an award.