Set Up a Loan Award


Concept

In this topic, you will learn how to set up a loan award.


Steps:

  1. Click the Award Setup menu to begin the process of setting up a loan award.

    Step 1
  2. Click the Create button to create a new loan award.

    Step 2
  3. Note:  In order to create loan awards, a loan base record must exist for the CFDA and Subprogram for which you are creating awards.

    Step 3
  4. Enter the information into the Academic Year field.

     

    For this example, enter a valid value e.g. "2011".

    Step 4
  5. Enter the information into the CFDA/Subprogram field.

     

    For this example, enter a valid value e.g. "84.407Z".

    Step 5
  6. Click the Continue > button to continue to the General tab.

    Step 6
  7. Click the Vertical scrollbar to scroll down.

    Step 7
  8. Enter the information into the School Name field.

     

    For this example, enter a valid value e.g. "University of Torrance".

    Step 8
  9. Click the Look Up link to look up the school in the G5 records.

    Step 9
  10. Click the Select button to choose the University of Torrance from the list which displays.

    Step 10
  11. Click the Continue > button to continue and return to the School Information on the General tab.

    Step 11
  12. The information you selected from the Look Up populates into the School Information fields.

     

    Click the Vertical scrollbar to scroll down and complete the Project Director information.

    Step 12
  13. For this example, the Project Director Information has been completed.

    Step 13
  14. Enter the information into the Grantee UEI field.

     

    For this example, enter a valid value e.g. "AAA111BBB222".

    Step 14
  15. Click the Search UEI button to search G5 for recipient UEI information.

    Step 15
  16. Click the Select button to select the UEI information for the University of Torrance.

    Step 16
  17. Click the Continue > button to continue and return to the General tab information.

    Step 17
  18. Click the Vertical scrollbar to scroll down.

    Step 18
  19. Click the Verify UEI button to verify the UEI.

    Step 19
  20. Click the Vertical scrollbar to scroll down once again.

    Step 20
  21. Click the Continue button to continue to the CCA Adjustment tab.

    Step 21
  22. The system defaults the information which was created on the base record for the CFDA and Subprogram.  Note:  If multiple ACCS codes were set up on the base record, then they would all display.

     

    Click the Select option to mark the ACCS code which displays.

    Step 22
  23. Click the Add ACCS button to add the ACCS code (or codes) you selected to the award.

    Step 23
  24. Click the Vertical scrollbar to scroll down.

    Step 24
  25. Enter the CCA adjustment for award you are creating into the CCA Adjustment field.  Note:  The CCA for this award must be less than or equal to the amount for the loan base record, depending on how many awards will be set up for the base record.

     

    For this example, enter a valid value e.g. "10000".

    Step 25
  26. Click the Update CCA button to update the CCA figures.

    Step 26
  27. Click the Vertical scrollbar to scroll down.

    Step 27
  28. The Gross and Net CCA figures update automatically.

     

    Click the Continue > button to continue to the Participation Level tab.

    Step 28
  29. Click the button to the right of the Participation Levels field to display the list of participation levels.

    Step 29
  30. Select the Level 1 list item for this example.

    Step 30
  31. Click the Add Level button to add the level you selected to the award document information.

    Step 31
  32. Click the Vertical scrollbar to scroll down.

    Step 32
  33. Click the Show Calendar button to display the calendar for the Start Date field.

    Step 33
  34. Note:  The Start Date for the Participation Level must be the same as or later than the Start Date of the loan base record.  You do not need to specify an End Date when creating the award, but you may do so if you wish.

    Step 34
  35. For this example, the Start Date and End Date have been completed.

     

    Click the Continue > button to continue to the Flags tab.

    Step 35
  36. Click the Vertical scrollbar to scroll down.

    Step 36
  37. You may set Route Payment or Stop Payment flags if you wish.  For this example, no flags will be set at this time.

     

    Click the Vertical scrollbar to continue scrolling down.

    Step 37
  38. Click the Continue > button to continue to the Summary tab.

    Step 38
  39. The information you added has been displayed in compressed format.  You may click the "+" for each section to expand the details.

     

    Click the Loan Award Document Information icon to expand the details for the Loan Award Document Information.

    Step 39
  40. The information for that section expands.  You may also expand the other sections to view the details.

    Step 40
  41. The detailed information for all the sections displays when you expand each of the sections.

    Step 41
  42. Click the Vertical scrollbar to scroll down and finish reviewing the information.

    Step 42
  43. Click the Submit button to submit and save your work.

    Step 43
  44. The system displays a message indicating that the loan award was successfully created.

     

    Click the Vertical scrollbar to scroll down.

    Step 44
  45. Note:  If you would like to create additional loan awards, you may click Done and return to the create screen to repeat the process.

    Step 45
  46. Click the Go To Home button to return to the My Home Page screen.

    Step 46

Congratulations!

 

You have successfully set up a loan award.