In this topic, you will learn how to set up a loan award.
Steps:
Click the Award Setup menu to begin the process of setting up a loan award.
Step 1Click the Create button to create a new loan award.
Step 2Note: In order to create loan awards, a loan base record must exist for the CFDA and Subprogram for which you are creating awards.
Step 3Enter the information into the Academic Year field.
For this example, enter a valid value e.g. "2011".
Step 4Enter the information into the CFDA/Subprogram field.
For this example, enter a valid value e.g. "84.407Z".
Step 5Click the Continue > button to continue to the General tab.
Step 6Click the Vertical scrollbar to scroll down.
Step 7Enter the information into the School Name field.
For this example, enter a valid value e.g. "University of Torrance".
Step 8Click the Look Up link to look up the school in the G5 records.
Step 9Click the Select button to choose the University of Torrance from the list which displays.
Step 10Click the Continue > button to continue and return to the School Information on the General tab.
Step 11The information you selected from the Look Up populates into the School Information fields.
Click the Vertical scrollbar to scroll down and complete the Project Director information.
Step 12For this example, the Project Director Information has been completed.
Step 13Enter the information into the Grantee UEI field.
For this example, enter a valid value e.g. "AAA111BBB222".
Step 14Click the Search UEI button to search G5 for recipient UEI information.
Step 15Click the Select button to select the UEI information for the University of Torrance.
Step 16Click the Continue > button to continue and return to the General tab information.
Step 17Click the Vertical scrollbar to scroll down.
Step 18Click the Verify UEI button to verify the UEI.
Step 19Click the Vertical scrollbar to scroll down once again.
Step 20Click the Continue button to continue to the CCA Adjustment tab.
Step 21The system defaults the information which was created on the base record for the CFDA and Subprogram. Note: If multiple ACCS codes were set up on the base record, then they would all display.
Click the Select option to mark the ACCS code which displays.
Step 22Click the Add ACCS button to add the ACCS code (or codes) you selected to the award.
Step 23Click the Vertical scrollbar to scroll down.
Step 24Enter the CCA adjustment for award you are creating into the CCA Adjustment field. Note: The CCA for this award must be less than or equal to the amount for the loan base record, depending on how many awards will be set up for the base record.
For this example, enter a valid value e.g. "10000".
Step 25Click the Update CCA button to update the CCA figures.
Step 26Click the Vertical scrollbar to scroll down.
Step 27The Gross and Net CCA figures update automatically.
Click the Continue > button to continue to the Participation Level tab.
Step 28Click the button to the right of the Participation Levels field to display the list of participation levels.
Step 29Select the Level 1 list item for this example.
Step 30Click the Add Level button to add the level you selected to the award document information.
Step 31Click the Vertical scrollbar to scroll down.
Step 32Click the Show Calendar button to display the calendar for the Start Date field.
Step 33Note: The Start Date for the Participation Level must be the same as or later than the Start Date of the loan base record. You do not need to specify an End Date when creating the award, but you may do so if you wish.
Step 34For this example, the Start Date and End Date have been completed.
Click the Continue > button to continue to the Flags tab.
Step 35Click the Vertical scrollbar to scroll down.
Step 36You may set Route Payment or Stop Payment flags if you wish. For this example, no flags will be set at this time.
Click the Vertical scrollbar to continue scrolling down.
Step 37Click the Continue > button to continue to the Summary tab.
Step 38The information you added has been displayed in compressed format. You may click the "+" for each section to expand the details.
Click the Loan Award Document Information icon to expand the details for the Loan Award Document Information.
Step 39The information for that section expands. You may also expand the other sections to view the details.
Step 40The detailed information for all the sections displays when you expand each of the sections.
Step 41Click the Vertical scrollbar to scroll down and finish reviewing the information.
Step 42Click the Submit button to submit and save your work.
Step 43The system displays a message indicating that the loan award was successfully created.
Click the Vertical scrollbar to scroll down.
Step 44Note: If you would like to create additional loan awards, you may click Done and return to the create screen to repeat the process.
Step 45Click the Go To Home button to return to the My Home Page screen.
Step 46Congratulations!
You have successfully set up a loan award.