In this topic, you will learn how to generate and print multiple grant award notifications (GANs) for new awards.
Steps:
Click the Create Multiple Grant Award Notifications menu item to begin the process of generating and printing a grant award notification (GAN).
Step 1Enter the correct information into the Fiscal Year field.
In this example, enter "2024".
Step 2Enter the appropriate information into the CFDA/Subprogram field.
In this example, enter "84.432A".
Step 3Enter the appropriate information into the Schedule No. field.
In this example, enter "2".
Step 4Click in the GAN Type field to display the list of GAN types.
Step 5Select the appropriate GAN type from the list.
In this example, select Grant Award Notification.
Step 6Click the Search button to search for the awards for the competition you entered.
Step 7Click the vertical scrollbar to scroll down and view the search results.
Step 8Note: The system displays all the awards which have a Funding Status of Committed, Printed, or Obligated.
Step 9Also Note: You may enter a range of sequential awards, click the All button to select all the awards or check the individual Select boxes for the awards for which you want to print the Grant Award Notification (GAN).
The awards have been selected for you in this example.
Note: The Signature Type defaults to Electronic Signature. To issue a GAN in Hard Copy users must select the "Hard Copy Signature" option. Selecting the "Hard Copy Signature" option will require users to a enter a comment justifying their decision to override the default. Print Options all default as checked. You may uncheck the box for attachments, payee verification and mailing label as needed.
Step 12After confirming the Electronic Signature option is selected and checking the appropriate print options, click the Continue button to generate the GANs.
Step 13After the GAN is generated, a link to the GAN PDF will appear. Click the link to open and review the GAN for accuracy.
In this example, click the GAN-P432A240003 link to view the GAN.
Step 14After reviewing the GAN, click the Close icon (X) to close the PDF tab.
Step 15Click the Initiate eSignature button to start the eSignature process for the first award listed.
Step 16A message will appear confirming that the GAN has been submitted to Adobe.
Click the Sign GAN button.
Step 17The GAN will open in Adobe.
Click the Continue button to acknowledge the terms of use.
Step 18You can either scroll down to the Sign With Acrobat field or click the Start button to continue.
In this example, click the Start button.
Step 19Click the Submit and Proceed to Sign button.
Step 20Click the Download Document button to download the GAN.
Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.
Step 21Navigate to the folder where the GAN is saved.
Click the file name to open the GAN PDF.
Step 22Click the Enable Editing button at the top of the document to access the eSignature field.
Step 23Click the OK button to confirm you want to continue.
Step 24Click the vertical scrollbar to scroll down to the Signature field in Block 10.
Step 25Click in the Click here to sign field.
Step 26The Sign with a Digital ID window will open.
Ensure your name is selected then click the Continue button.
Step 27Click the Sign button.
Step 28Click in the PIN field to enter your PIN.
Step 29Next, enter your PIN in the Smart Card window.
This step has been completed in this example.
Step 30Click the OK button to submit your PIN.
Step 31A window will appear confirming that you have successfully signed the GAN.
Click the OK button to continue.
Step 32Your signature now appears on the GAN.
Step 33Click the Close icon (X) to close the Adobe window.
Step 34You will be asked if you want to save the GAN.
Click the No button to continue.
Step 35After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.
Right-click in the Name field.
Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process. Additionally, users should never distribute the GAN saved on their local computers.
Electronically signed GANs are saved in the award's Grant File.
Step 36Click the Delete menu.
Click the Delete menu item.
Step 37Click the Yes button to confirm you want to delete the file.
Step 38After deleting the file, return to the G5 page. Note that G5 now indicates the GAN has been signed.
Click the Initiate eSignature button to repeat the eSignature process for the second award listed.
Step 40After completing the eSignature process the remaining awards, both awards will appear as Signed.
A message will appear confirming that the Funding Status of the award has been set to Printed.
Click the Done button to leave this page.
Step 42Congratulations!
You have successfully printed grant award notifications (GANs) for multiple new awards.