In this topic, you will learn how to send an ineligibility letter in G5.
Steps:
Click the Application Maintenance menu item to begin the process of sending an ineligibility letter.
Step 1Note: You must first query the ineligible applications.
Step 2Enter the information into the Fiscal Year field.
For this example, enter a valid value e.g. "2012".
Step 3Enter the information into the CFDA/Subprogram No. field.
For this example, enter a valid value e.g. "84.422B".
Step 4Enter the information into the Schedule No. field.
For this example, enter a valid value e.g. "14".
Step 5Click the View Ineligibles option to limit the system search to ineligible applications.
Step 6Click the Search button to search for the ineligible applications.
Step 7Click the Vertical scrollbar to scroll down and view the ineligible applications.
Step 8Click the Select button to mark the application for Award P422B120040.
Step 9Click the Send Ineligibility Letter button to display the ineligibility letter.
Step 10The Modify Ineligibility Letter screen displays and defaults to the Modify Letter tab. The system automatically populates the email address and street address for the Authorized Representative listed on the application.
Click the Vertical scrollbar to scroll down and review the letter.
Step 11Note: The To, Subject and Letter Body sections may be updated as needed. Also, the Department's program contact information populates from the schedule information. For this example, the default information will be kept.
Step 12Click the Continue > button to proceed to the Summary screen.
Step 13Click the Vertical scrollbar to scroll down and review the Summary information.
Step 14Click the Save & Send button to save the letter to the system and send it to the recipient via email.
Step 15The Confirmation screen displays with a message indicating that the letter has been saved and sent.
Click the Vertical scrollbar to scroll down.
Step 16Note: You may click the Generate Letter in PDF link to view and print the ineligibility letter.
Also Note: If you would like to send additional letters, you can click the Done button to return to the search screen and repeat the process.
Step 17Click the Go To Home button to return to the My Home Page screen.
Step 18Congratulations!
You have successfully sent an ineligibility letter.